Manage your Outlook Mailbox with Quick Steps-Part 2

Depending upon your job and your general day to day activities, you might want to create different Quick Steps that are customized to your needs. Here is a list of other Quick Steps that can work for you as well as directions on how to create them! Be sure to read Part 1 on the blog as well.

·         Flag & Move-Marks the message as read. Flags the message. Moves it to your 1-Reference folder.-You are flagging things for different dates, such as Tomorrow, This Week, etc. Create one per flag you use often.

·         FYI & Move-Marks the message as read. Creates a forward as FYI message. Moves it to your 1-Reference folder.-You are often forwarding email to other people (articles, etc.)

·         Delegate- Marks the message as read. Creates a forward to a specific person. Moves it to your 1-Reference folder.-You receive messages now meant for others.

·         Reply & Delete- Opens a reply window. Deletes the original message -You often receive quick messages that you need to respond to, but that after which, you don’t need the original message. For example: “Hey, do you want to go to lunch with us tomorrow?” Your response: “You bet!”

After you start creating Quick Steps, you will find that there might be other ways that you can optimize the number of clicks required to get something done. Whenever you find yourself doing the same thing repeatedly, try creating a Quick Step. And as projects change, update your Quick Steps so that they are only the things you really do.

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